Legal Administrative Assistant

<p><span style="font-family: georgia, palatino, serif;">Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our <a href="https://adflegal.org/about-us/careers/statement-of-faith/" target="_blank">Statement of Faith</a> to ensure we’re a fit for you.</span></p> <p><span style="font-family: georgia, palatino, serif; color: rgb(35, 111, 161);"><strong>Location: </strong><span style="color: rgb(0, 0, 0);">Lansdowne, VA</span></span></p> <p><span style="font-family: georgia, palatino, serif; color: rgb(35, 111, 161);"><strong>Team Overview</strong></span></p> <p><span style="font-family: georgia, palatino, serif;">The Legal Administrative Assistant is a vital part of the US Legal Advocacy Team and will be responsible for assisting your assigned team members in a variety of administrative tasks.</span></p> <p><span style="font-family: georgia, palatino, serif; color: rgb(35, 111, 161);"><strong>Key Responsibilities</strong></span></p> <ul> <li style="font-family: georgia, palatino, serif;"><span style="font-family: georgia, palatino, serif;">Act in a confidential capacity while anticipating and supporting the needs of assigned attorneys and team members.</span></li> <li style="font-family: georgia, palatino, serif;"><span style="font-family: georgia, palatino, serif;">Manage clerical responsibilities and special projects with direct supervision, including maintaining case files in the Litigation database and electronic document management systems.</span></li> <li style="font-family: georgia, palatino, serif;"><span style="font-family: georgia, palatino, serif;">Prepare, proofread, and edit legal documents, correspondence, binders (pleadings and research), basic court filings (including CM/ECF), pro hac vice motions, court admissions paperwork, and presentations, reports, and organizational charts.</span></li> <li style="font-family: georgia, palatino, serif;"><span style="font-family: georgia, palatino, serif;">Coordinate administrative functions, including managing Outlook calendars, scheduling meetings and events, arranging travel itineraries, maintaining office supplies/IT support, and serving as backup for other assistants.</span></li> <li style="font-family: georgia, palatino, serif;"><span style="font-family: georgia, palatino, serif;">Process operational tasks such as reconciling purchase card expenses, submitting invoices and vouchers, preparing shipping labels and packages (UPS/FedEx), and handling faxing, scanning, copying, and collating legal documents and exhibits.</span></li> <li style="font-family: georgia, palatino, serif;"><span style="font-family: georgia, palatino, serif;">Create, maintain, and organize hard-copy and electronic files while preparing client, court, and attorney correspondence and ensuring proper filing of court documents.</span></li> </ul> <p><span style="font-family: georgia, palatino, serif; color: rgb(35, 111, 161);"><strong>Minimum Qualifications</strong></span></p> <ul> <li style="color: rgb(0, 0, 0);"><span style="font-family: georgia, palatino, serif; color: rgb(0, 0, 0);">1+ years of legal administrative experience.</span></li> <li style="color: rgb(0, 0, 0);"><span style="font-family: georgia, palatino, serif; color: rgb(0, 0, 0);">Experience with Microsoft Office, including Word, Excel, and Outlook.</span></li> <li styl