Project Administrator

<div class="content-intro"><p class="x_MsoNormal"><span data-olk-copy-source="MessageBody">Are you driven to grow, lead, and make a meaningful impact? At Apex, we’re building more than a consulting and engineering firm—we’re creating a place where your career accelerates, your contributions matter, and your potential is fully realized. We believe your growth is our growth, which is why we invest in your development at every stage of your career. Here, you’ll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work.<br> <br>Fueled by high-quality delivery, exceptional client retention, and strategic acquisitions, Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recently recognized by the Zweig Group for our industry-leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes.<br> <br>As we continue to expand, we're looking for high-performing professionals who are ready to lead, collaborate, innovate, and create impact. At Apex, you help shape what's next. When we succeed together, we share in that success. All Apex positions are eligible for annual bonus opportunities, reinforcing our commitment to recognizing and rewarding meaningful contributions that drive our collective growth.</span></p> <p class="x_MsoNormal"> </p></div><p><span data-teams="true"><strong>This role is eligible for a $5,000 sign-on bonus, subject to the terms and conditions of the Company's sign-on bonus program.</strong></span></p> <p>Our Northeast Division is a well-respected and award-winning group where career development, training, and mentoring co-exist with diverse civil, environmental, water resources, and traffic/transportation projects in a fast-paced and rewarding work environment.</p> <p>We are hiring a Project Administrator to work in either our Quincy or Woburn, MA office to support our Project Managers and technical teams with administrative, contractual, and project coordination tasks that help ensure smooth execution of projects. </p> <p><strong>Primary Responsibilities:</strong></p> <ul> <li>Assist Project Managers with contract administration, including drafting, reviewing, and tracking contract documents, amendments, sub-agreements, and compliance requirements.</li> <li>Support project setup in internal systems, ensuring accuracy of budgets, billing rates, task codes, and contractual obligations.</li> <li>Coordinate project schedules, deadlines, and deliverables with internal staff and external partners.</li> <li>Maintain project files, documentation logs, subcontractor records, and QA/QC forms in SharePoint or designated systems.</li> <li>Track project progress, deliverable status, risks, and issues; assist with preparing project status reports.</li> <li>Support invoice preparation, accounts payable coordination, and monthly billing cycles.</li> <li>Monitor aged receivables and support project managers with collections.</li> <li>Schedule and coordinate project meetings, take notes, and distribute action items.</li> <li>Provide general administrative support to project teams across other offices.</li> <li>Coordinate with the internal Health and Safety department to complete project requirements and communicate with our external partners to schedule and coordinate work.</li> </ul> <p><strong>What We're Looking For:</strong></p> <ul> <li>3+ years of experience in an administrative support or project coordination role </li> <li>Associate's or Bachelo