Office Administrator & HR Specialist (Tokyo)

<div id="main"> <section class="mcm-page"> <div class="loading-overlay "> <div class="screen-loader__content " data-test-loading-content="" data-live-test-loading-content=""> <div id="candidates-container" class="candidates__outlet-container" data-live-test-candidates-container=""> <div class="job-details"> <div class="job-details__main-content job-details__main-content--grid" data-test-job-details-main-content=""> </div> </div> </div> </div> </div> </section> </div> <div id="ember378" class="ember-view"> <section id="artdeco-toasts" class="artdeco-toasts"><header class="artdeco-toasts__header"> <p><strong>About Appier </strong></p> <p>Appier is a software-as-a-service (SaaS) company that uses artificial intelligence (AI) to power business decision-making. Founded in 2012 with a vision of democratizing AI, Appier’s mission is turning AI into ROI by making software intelligent. Appier now has 17 offices across APAC, Europe and U.S., and is listed on the Tokyo Stock Exchange.</p> <p><strong>About the role</strong></p> <p>Appier is looking for a proactive and detail-oriented <strong>Office Administrator & HR Specialist</strong> to support our Tokyo office and ensure smooth day-to-day office and HR operations.<br>In this role, you will oversee office administration, including facilities management, vendor coordination, office supplies, and employee events, while supporting key HR processes such as onboarding, offboarding, attendance management, social insurance, and employee lifecycle administration.<br>Working closely with local employees, external vendors, and our global HR team, you will play an important role in creating an efficient, welcoming, and well-organized workplace. We are looking for someone who takes initiative, enjoys supporting others, and can independently identify opportunities to improve our office environment and operational processes.<br>This is a Japan-based position requiring advanced business-level Japanese and the ability to communicate effectively with both local and global stakeholders.</p> <p></p> <p>Appierでは、東京オフィスの総務・人事業務を担うOffice Administrator & HR Specialistを募集しております。</p> <p>本ポジションでは、ファシリティマネジメント、取引先・ベンダーとの折衝、備品・消耗品の管理、社内イベントの企画・運営をはじめとする総務業務全般をご担当いただきます。また、入退社手続き、勤怠管理、社会保険関連手続きなど、従業員のライフサイクル全般にわたる人事労務業務を担っていただきます。</p> <p>社内の従業員、外部取引先、グローバル人事チームと緊密に連携しながら、業務効率の向上と快適な職場環境の整備を推進していただくことが期待されます。主体性を持って業務に取り組み、組織を支えることにやりがいを感じられる方、ならびにオフィス環境や業務プロセスにおける課題を自ら発見し、改善に向けて自律的に行動できる方を求めております。</p> <p>なお、本ポジションは日本での勤務となり、ビジネス上級レベルの日本語力に加え、国内外のステークホルダーと円滑にコミュニケーションを図れる能力が求められます。</p> <p></p> <p><strong>Responsibilities </strong></p> <p> [Administration]</p> <ul> <li class="whitespace-pre-wrap break-words">Maintain the office environment to ensure smooth daily operations.</li> <li>Order and replenish office supplies and inventory.</li> <li>Provide logistics and operational support for internal events.</li> <li>Manage vendor relationships and service maintenance.</li> <li>Handle administrative expenses, invoicing, and contract management.</li> <li class="whitespace-pre-wrap break-words">Perform other administrative and operational duties as assigned.</li> </ul> <p class="whitespace-pre-wrap break-words">[HR Support]</p> <ul class="[&:not(:last-child)_ul]:pb-1 [&:not(:last-child)_ol]:pb-1 list-disc space-y-2.5 pl-7"> <li class="whitespace-normal break-words" style="text-align: left;">Payroll: Work in partnership with external payroll vendors to manage and coordinate monthly payroll, social insurance, resident tax, year-end tax adjustment, and other statutory HR processes<