(748) Project Coordinator

<div class="content-intro"><p><strong>Company Summary</strong></p> <p>Arlo Solutions (Arlo) is an information technology consulting services company that specializes in delivering technology solutions. Our reputation reflects the high quality of the talented Arlo Solutions team and the consultants working in partnership with our customers. Our mission is to understand and meet the needs of both our customers and consultants by delivering quality, value-added solutions. Our solutions are designed and managed to not only reduce costs, but to improve business processes, accelerate response time, improve services to end-users, and give our customers a competitive edge, now and into the future. </p></div><p><strong>Position Description: <br><br></strong></p> <p>Arlo Solutions is seeking a highly organized Project Coordinator to support its Project Manager and team at the HHS Office of Acquisitions. Where the Project Manager owns contract performance, client relationships, and staffing decisions, the Project Coordinator keeps the work moving: tracking tasks, deadlines, and action items; maintaining schedules and trackers; assembling reports and event materials; and following up to make sure nothing falls through the cracks.</p> <p><strong><br>Location: </strong>Rockville, MD (On-site)</p> <p><strong>Clearance:</strong> Active Secret</p> <p><strong><br>Responsibilities and/or Success Factors: </strong></p> <p><span style="text-decoration: underline;">Task and Deliverable Tracking </span></p> <ul> <li>Maintain the team's master task, action-item, and deliverable trackers, and follow up with owners on status and upcoming deadlines.</li> <li>Track PWS deliverable due dates (e.g., Monthly Program Status Reports, meeting summaries, after-action reports) and alert the Project Manager to risks of missing deadlines.</li> <li>Track the status of requisition packages as they move through routing.</li> <li>Maintain organized, version-controlled project files in the Government-designated repository.</li> </ul> <p><span style="text-decoration: underline;">Reporting Support</span><strong> </strong></p> <ul> <li>Gather inputs from team members and draft sections of the Monthly Program Status Report and Annual Progress Report for Project Manager review.</li> <li>Compile performance data (e.g., timeliness of meeting notes and deliverables) to support quality control.</li> <li>Prepare status slides, dashboards, and summaries for the Project Manager.</li> </ul> <p><span style="text-decoration: underline;">Meeting and Schedule Coordination</span> </p> <ul> <li>Schedule internal team meetings and planning sessions, prepare agendas, take notes, and distribute action items.</li> <li>Maintain team coverage calendars, leave schedules, and onboarding checklists (e.g., status of background investigations, PIV cards, NDAs, and required training). Event Coordination Support</li> <li>Provide support for execution of HHS conferences, as directed by the Government.</li> <li>Track project deliverables, timelines, stakeholder information, and supporting materials across multiple workstreams, including up to two annual HHS conferences.</li> <li>Coordinate project logistics and resources, including scheduling, technical setup, and virtual or hybrid collaboration tools, to keep work moving on schedule.</li> <li>Provide on-site and remote support during key project milestones, monitor progress, and escalate risks or issues to the Project Manager.</li> <li>Maintain project documentation, compile re