Office Manager (Part-time)

<div class="content-intro"><p>Authentic helps insurance brokers create better insurance products for their clients. We provide the technology platform and behind-the-scenes support that lets brokers build custom insurance solutions for specific industries or customer groups. Think of us as the operating system that powers these specialized insurance offerings. For brokers, this means they can offer unique products their competitors don't have, earn more money, and spend less time on paperwork and administrative tasks. We handle the complex (technology, compliance, and partnerships with highly-rated insurance carriers), so they can focus on serving their customers and growing their business.</p></div><p><strong>Role Overview</strong></p> <p>Authentic is looking for a part-time Office Manager to keep our Dayton office running smoothly. This role is the go-to person for everything office-related — facilities, supplies, vendors, and day-to-day logistics — working closely with People Operations, and also extending that same support to employees and visitors.</p> <p>This is a great fit for someone who's organized, self-directed, and enjoys being the person who makes an office feel well cared for, without needing a lot of oversight to get there.</p> <p><strong>Job Responsibilities</strong></p> <p>Own day-to-day office operations so the workplace stays clean, stocked, organized, and ready for employees and visitors.</p> <p><strong>Office operations & supplies</strong></p> <ul> <li>Monitor inventory and restock snacks, beverages, kitchen items, toiletries, and general office supplies</li> <li>Manage office supply procurement and ordering to maintain inventory levels within budget</li> <li>Keep conference rooms, common areas, kitchens, storage spaces, and supply areas organized</li> <li>Conduct regular office walkthroughs and address routine needs before they become larger issues</li> </ul> <p><strong>Onboarding, visitors & events</strong></p> <ul> <li>Keep onboarding materials stocked and prepare desks and shared spaces for new hires, visitors, and traveling team members</li> <li>Set up monitors and basic office equipment, escalating technical issues to IT when needed</li> <li>Coordinate weekly Dayton office team lunches, including headcount, dietary restrictions, ordering, delivery, setup, and cleanup</li> <li>Assist with office outings, off-sites, holiday celebrations, and employee-recognition activities</li> <li>Research venues and vendors and coordinate RSVPs, food, supplies, decorations, transportation, and day-of logistics</li> </ul> <p><strong>Facilities & vendor management</strong></p> <ul> <li>Serve as the day-to-day contact for the property manager, cleaners, delivery teams, and routine office vendors</li> <li>Report, track, and follow up on facilities issues around the office</li> <li>Coordinate approved office services and projects as needed</li> <li>Track quotes, invoices, delivery dates, installation schedules, and outstanding vendor follow-ups</li> </ul> <p>Escalate sensitive, urgent, or higher-cost decisions to People Operations Associate.</p> <p><strong>Required Skills and Experience</strong></p> <ul> <li>1+ years of experience in office management, facilities, administrative, or hospitality roles preferred</li> <li>Reliable and consistent — someone the team can count on to show up and follow through</li> <li>Proactive and comfortable working independently, managing multiple priorities with minimal oversight</li> <li>Comfortable being on your feet and mov