Executive Assistant

<div class="content-intro"><p>Banyan Software is the best permanent home for software businesses that serve specialized industries, their employees, and their customers. With a buy-grow-and-hold-for-life approach and a permanent capital base, Banyan acquires and grows companies worldwide, honoring founder legacies and helping portfolio companies modernize through shared AI expertise and operational discipline. Founded in 2016, Banyan operates more than 120 portfolio companies across North and South America, Europe, and APAC, and has appeared on the Inc. 5000 list for six consecutive years. The Banyan Software Foundation, endowed with $100 million in Banyan stock, leverages technology to build a greener and more equitable world.</p></div><p><strong>Executive Assistant to the Chief Operating Officer</strong></p> <p><strong>Hybrid - </strong>This is a hybrid role based out of our Toronto office three days a week, Tuesday through Thursday<strong>.</strong></p> <p><strong>Banyan Software</strong></p> <p>The primary goal of the Executive Assistant is to manage day-to-day business activities and provide high-level support to the Chief Operating Officer (COO). The COO's portfolio spans People, Legal, Corporate IT, Communications, our Technology and Business Operations Centers of Excellence, and the Banyan Software Foundation, each led by its own functional leader. The Executive Assistant works across all of these areas and with the leaders who run them.</p> <p>This role blends traditional executive support with elements of a chief of staff. Alongside calendar, travel, and meeting management, the Executive Assistant develops a working knowledge of the COO's priorities and the OKRs of her leadership team, and uses that knowledge to help move those priorities forward in a coordinated way. The Executive Assistant must possess a strong understanding of the business and the demands of the COO's stakeholder network, including internal leadership, functional teams, board members, and external partners.</p> <p>This role serves as a trusted partner who provides proactive and seamless support, brings order to a broad and fast-moving portfolio, and uses modern tools, including AI, to work efficiently at scale.</p> <h2><strong>Key Duties and Responsibilities</strong></h2> <ul> <li> <strong>Priorities and OKRs. </strong>Develop and maintain a working knowledge of the COO's priorities and the OKRs of her leadership team. Use that context to prioritize inbound requests, sequence the COO's time, and keep attention on the work that matters most in the quarter.</li> <li> <strong>Cross-functional coordination. </strong>Help drive priorities forward across People, Legal, Corporate IT, Communications, the Centers of Excellence, and the Foundation. Identify where workstreams overlap or dependencies are unclear, connect the right leaders, and keep coordinated efforts moving between formal check-ins.</li> <li> <strong>Progress visibility. </strong>Maintain a current view of progress against OKRs and key initiatives for the COO and her leadership team. Prepare that view ahead of monthly and quarterly reviews, and flag where a goal or deliverable is at risk while there is still time to act.</li> <li> <strong>Calendar management. </strong>Provide sophisticated and proactive calendar management for the COO by anticipating needs, resolving conflicts independently wherever possible, and ensuring the COO's time is prioritized for the most strategic matters. Prepare the COO in advance for commitments with relevant context and materials, build in flex time, and support meetings that begin and end on schedule.</li> <li> <strong>