Executive Assistant & Office Manager

<div class="content-intro"><p>Bioptimus is building the first universal AI foundation model for biology to fuel breakthrough discoveries and accelerate innovation in biomedicine. With more than $75M in funding, Bioptimus is a fast-growing start-up headquartered in Paris, incorporated in October 2023. Backed by leading international venture capitalists, our world-class team of scientists and engineers is redefining the frontiers of AI and life sciences. </p></div><p data-path-to-node="1"><strong data-path-to-node="1" data-index-in-node="0">Location:</strong> Paris / On-site (3-4 days per week)</p> <p data-path-to-node="2"><em data-path-to-node="2" data-index-in-node="0">(This is a highly employee-facing, leadership-adjacent role that requires a strong physical presence in the office.)</em></p> <h2 data-path-to-node="3"><strong data-path-to-node="3" data-index-in-node="0">About the role</strong></h2> <p data-path-to-node="4">We are looking for an ambitious, high-agency Administrative Business Partner to act as an operational engine for leadership and workplace experience. This is a high-leverage role for someone early-to-mid career who combines tech fluency, a bias for action, and zero ego. You will keep projects moving, anticipate bottlenecks, and execute with urgency.</p> <p data-path-to-node="5">This role spans:</p> <ul data-path-to-node="6"> <li> <p data-path-to-node="6,0,0">Executive calendar, priority, and travel coordination</p> </li> <li> <p data-path-to-node="6,1,0">Hands-on project execution and cross-functional follow-through</p> </li> <li> <p data-path-to-node="6,2,0">Internal offsites, company rituals, and culture logistics</p> </li> <li> <p data-path-to-node="6,3,0">Onboarding and workplace experience enablement</p> </li> </ul> <p data-path-to-node="7">You will report directly to the COO while working closely with executive leadership and team leads across the company.</p> <h2 data-path-to-node="8"><strong data-path-to-node="8" data-index-in-node="0">What you’ll be doing</strong></h2> <p data-path-to-node="9"><strong data-path-to-node="9" data-index-in-node="0">1) Executive & Priority Execution</strong></p> <ul data-path-to-node="10"> <li> <p data-path-to-node="10,0,0">Manage complex calendars, meeting coordination, and time optimization for executive leadership (COO/CEO) in a fast-changing environment.</p> </li> <li> <p data-path-to-node="10,2,0">Serve as a responsive gatekeeper and triage incoming requests so leadership can stay focused on core strategic priorities.</p> </li> </ul> <p data-path-to-node="11"><strong data-path-to-node="11" data-index-in-node="0">2) Events, Rituals & Culture Logistics</strong></p> <ul data-path-to-node="12"> <li> <p data-path-to-node="12,0,0">Organize company offsites, team gatherings, and board meeting logistics from concept through on-site execution.</p> </li> <li> <p data-path-to-node="12,2,0">Coordinate company merchandise, welcome gifts, and culture-building initiatives.</p> </li> </ul> <p data-path-to-node="13"><strong data-path-to-node="13" data-index-in-node="0">3) Admin Project Management & Follow-through</strong></p> <ul data-path-to-node="14"> <li> <p data-path-to-node="14,0,0">Take ownership of admin workstreams across HR, legal, and ops, driving tasks to completion without letting details slip.</p> </li> <li> <p data-path-to-node="14,1,0">Maintain central tracking systems, docs, and workflows in Notion to keep cross-functional initiatives on schedule.</p>