Office Administrator

<div class="content-intro"><p>C3 AI (NYSE: AI), is the Enterprise AI application software company. C3 AI delivers a family of fully integrated products including the C3 Agentic AI Platform, an end-to-end platform for developing, deploying, and operating enterprise AI applications, C3 AI applications, a portfolio of industry-specific SaaS enterprise AI applications that enable the digital transformation of organizations globally, and C3 Generative AI, a suite of domain-specific generative AI offerings for the enterprise. Learn more at: <strong><a href="https://c3.ai/" target="_blank"><span style="text-decoration: underline;">C3 AI</span></a></strong></p></div><p>C3 AI is seeking an energetic Office Admin to take care of the day-to-day operations of our Guadalajara Office while cultivating a functional and welcoming environment for employees and business guests. This person is depended upon to be courteous, professional, and skilled. Our ideal candidate is a motivated self-starter, highly organized, has a strong sense of urgency, and can prioritize daily, weekly, and monthly duties while maintaining strong attention to detail; someone who can maintain effective office operations, identify areas of improvement, and anticipate the needs of the growing office with an upbeat and approachable attitude.</p> <p><strong>Please note this position is based full-time onsite at our beautiful office in Guadalajara, Mexico.</strong></p> <p><strong>Responsibilities:</strong></p> <ul> <li>Welcome visitors and ensure guests follow all required WeWork access protocols and are connected with their hosts.</li> <li>Serve as the primary local administrative support.</li> <li>Exemplify and uphold C3 AI workplace culture while providing professional, timely, courteous, and accurate service to employees and business guests.</li> <li>Work with the local WeWork team to provide a clean, safe, and productive office environment for all employees; submit service tickets for facilities needs and follow these requests through their completion; manage employee access in the WeWork system; and ensure all vendors adhere to the policies of both WeWork and C3 AI.</li> <li>Support inventory management and procurement of office supplies, snacks and beverages, and workstation equipment.</li> <li>Maintain organization of the physical office with attention to detail.</li> <li>Lead the organization and execution of onsite events and office-level events.</li> <li>Be familiar with C3 AI new hire onboarding processes and support local day-1 operations as the office grows.</li> <li>Welcome new hires and walk them through C3 AI’s onboarding process, explain the benefits we offer, how they work, etc.</li> <li>Provide local administrative support on Executive visits: executive transportation, meeting set up, meal arrangements, and ad hoc projects.<br><br></li> </ul> <p><strong>Qualifications:</strong></p> <ul> <li>Bachelor’s degree required with 1-3 years of related experience</li> <li>English proficiency and strong written and verbal communication skills</li> <li>Excellent organizational skills, with attention to detail</li> <li>Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams</li> <li>Comfortable in a highly collaborative environment with the ability to work well with cross-functional teams</li> <li>Ability to prioritize, problem solve, and manage time effectively and work with minimal supervision</li> <li>Positive and enthusiastic attitude with the ability to adapt to changing project demands</li> <li>Mature, polished, and professional presence and disposition; punct