Office & Payroll Administrator

<p>We are seeking a reliable, detail-oriented Office & Payroll Administrator to support day-to-day office operations and assist with accurate and timely payroll administration. The ideal candidate is organized, responsive, discreet, and comfortable working in the fast-paced skilled trades environment.</p> <p><strong><u>Key Responsibilities </u></strong></p> <p><strong>Administrative</strong></p> <ul> <li>Support day-to-day office operations and help ensure the office and field teams have the resources needed to operate efficiently</li> <li>Assist Area Fields HR with new hire onboarding and offboarding practices, including managing company property (distribution and collection); ordering uniforms, company tours; ProSkill welcome packets</li> <li>Maintain organized employee, payroll, office, and operational records while protecting confidential information</li> <li>Assist with Accounts Payable, Accounts Receivable, invoicing, and other general financial or administrative tasks as assigned</li> <li>Coordinate office supplies, uniforms, inventory, vendors, and other administrative needs</li> <li>Support managers and employees with routine administrative questions and requests</li> <li>Assist with planning and coordinating internal meetings, company events, networking events, trade shows, and other business activities</li> </ul> <p><strong>Payroll</strong></p> <ul> <li>Assist with the preparation and processing of weekly payroll</li> <li>Work with managers to review employee timecards and timesheets for accuracy and completeness before payroll deadlines</li> <li>Review technician job tickets, commissions, bonuses, spiffs, and other variable compensation information for completeness and accuracy</li> <li>Assist with entering, reviewing, and validating payroll-related information in ADP</li> <li>Help identify missing, incomplete, or inconsistent payroll information and follow up with managers for corrections</li> <li>Respond to routine employee payroll questions and escalate payroll discrepancies or complex issues to the appropriate Payroll or Area Field HR</li> <li>Maintain payroll documentation and records in accordance with company procedures and confidentiality requirements</li> <li>Support compliance with company payroll procedures and applicable federal, state, and local wage-and-hour requirements</li> </ul> <p><strong>Marketing</strong></p> <ul> <li>Partner with Home Office Marketing Team to support local marketing and Brand initiatives</li> <li>Assist with social media engagement, employee participation, and local content opportunities</li> <li>Help coordinate promotional events, community outreach, trade shows, and networking activities</li> <li>Assist with organizing marketing materials, branded items, signage, and other promotional supplies</li> <li>Support local campaigns and company initiatives designed to increase Brand awareness and community presence</li> </ul> <p><strong>Employee Engagement</strong></p> <ul> <li>Coordinate employee recognition programs, including birthdays, anniversaries, milestones, and other celebrations</li> <li>Assist with employee retention and engagement initiatives</li> <li>Plan and coordinate team-building activities, employee appreciation events, holiday celebrations, and inter-office gatherings</li> <li>Support internal employee communications and help promote company events and initiatives</li> <li>Serve as a positive point of contact for employees and help create a welcoming, organized office environment</